Outlook 2011 supports three types of email accounts. Exchange, POP and IMAP. We will discuss the setup of each type and the features that are enabled for each.
Setting up Exchange Accounts
1. In Outlook use your mouse point to click on the Tools menu, from there choose the last entry on the menu Accounts.
This will open the Outlook Application Preferences to the Accounts Tab. From here you will be able to choose the account type you would like to add or modify.
2. Select Exchange Account from the two choices and a drop down sheet will allow you to fill in information fields.
Provide the email address user@domain.com
User Name: DOMAIN\username NOTE: it is considered proper to fill in the username as requested but the software is smart enough to parse your domain from your email address.
Password: add your email password
3. Press the add account button. This will launch and auto configuration program that will query the exchange server for proper settings. If your mac has the Active Directory server set as DNS then the configuration should be successful. If this process fails you will have the option to enter the hostname of the exchange server in question. Once this is set up the Email, Contacts, and Calendar should be auto set.
Setting up an IMAP Account
1. In Outlook use your mouse point to click on the Tools menu, from there choose the last entry on the menu Accounts.
This will open the Outlook Application Preferences to the Accounts Tab.
2. From here you will be able to choose the account type you would like to add or modify. In this case select E-mail Account. You will see a drop down sheet with fields for your email address and password. If you have the check mark set to configure automatically, it will attempt to identify your mail server by doing dns lookups against the domain in the email address.
Should this look up fail, or should you just want to configure the account manually, you can un-check this option.
Pass or fail this is the section where you will choose whether the email account will be IMAP or POP.
If you manually configure the account you will need to know the incoming and outgoing mail servers as well as the ports and whether ssl is required. Having said that always choose ssl first and let the program determine the ports if that fails you will need to investigate the specific settings on the mail server anyway.
Setting up a POP account
Setting up the POP account is nearly identical to the IMAP account. Choose manual set up and choose POP. The default ports will be changed to the appropriate ports.
Setting up Google Accounts
As of the writing of this document Google does not support Exchange connections from Outlook 2011 for Mac. Outlook for mac doesn’t have the same plugin architecture that outlook for windows does. So there is no Google Plug in for Mac Outlook. Outlook is restricted to using IMAP connections with Google Apps.
Kerio Servers
Kerio Mail Server does allow Exchange WebDAV connections from Outlook 2011, although Kerio doesn’t have the same auto configuration utility th
As of this writing Kerio is on 7.2.3 which does support Outlook 2011 but has a problem with User delegation. This problem should be fixed under kerio 7.3
